HR and IR: Why Blue-Chip Companies Prefer to Outsource

HR and IR: Why Blue-Chip Companies Prefer to Outsource

Outsourced human resources (HR) and industrial relations (IR) services are used by blue-chip multinational corporations globally. There are multiple reasons for this, which we will discuss in this article. One crucial motivation for most companies is that top staffing agencies offer on-demand expertise in these areas, so you don’t need to spend the time or additional resources on it yourself.

The benefits of outsourcing HR and IR are especially significant during times of economic uncertainty and the various challenges brought about by the COVID-19 pandemic.

Companies across the globe are facing pressures to cut down their costs as much as possible by streamlining HR and IR operations.

A survey by Deloitte showed that 78% of companies feel positive about their outsourcing relationship with staffing agencies. Leveraging the outsourced HR and IR services that top staffing agencies like MASA offers is a powerful way to reduce pressure on the company, maintain a steady flow of revenue and reduce operational costs over time.

As a preferred partner for outsourced human resources and industrial relations, we have learned that the most successful blue-chip companies share this empowering trait:

They all have a broad outlook towards the future.

From the outside looking in, outsourcing your HR and IR may seem like an unnecessary expense. However, when you connect with an experienced, versatile and industry-leading agency, it becomes significantly clearer that the short and long-term benefits of outsourcing HR and IR operations far outweigh the initial costs.

This fact is why we are seeing an increase in the number of companies outsourcing their HR, with over 60% of South African companies looking to human resource outsourcing to meet their transactional and transformational HR and skills needs.

Ultimately, the need for expertly managed human resources is growing rapidly, with blue-chip companies leading the way to find the most efficient and cost-effective methods to thrive in today’s economy. So without further ado, let us explore MASA’s HR and IR services and why we are the preferred staffing agency for top companies.

Offering a superior level of service

MASA is one of the leading staffing agencies providing comprehensive outsourced human resources and industrial relations solutions to blue-chip multinationals across a wide range of industries. We conduct in-house management of 12,000 unique payroll transactions monthly, ensuring that we have all bases covered when it comes to managing your company’s finances.

We structure our services to ensure ROI and tailor our solution to serve any business – whether you need help with transactional, transformational or compliance challenges. MASA provides the complete service for any HR-related tasks from strategy to payroll and all HR processes, ensuring that your company is always in safe hands.

Partnering with us means you gain expert counsel and assistance in managing the challenging and often complex field of collective bargaining trade union liaison, strike management, disciplinaries and CCMA representation.

Our company is also well known for our award-winning customer service standards – we are an ISO certified agency committed to providing the highest level of care in line with international quality standards.

Innovating the process

When asked about innovation, 76% of companies encouraged outsourcing agencies to innovate. The reasoning is simple: no two businesses are the same. While most outsourcing agencies are reactive, MASA takes a proactive approach to optimise and streamline your HR and IR operations.

We provide a unique solution, designed and managed by market-leading HR andIR experts, using the best people to develop the optimum outcome, no matter the complexity or size of the task.

MASA always strives to stay at the forefront of the industry and offer a personalised approach that will ensure we meet your KPI’s at every level of business. We see this as a winning combination and why we are such an attractive outsourcing partner for blue-chip companies.

Further benefits of outsourcing HR to MASA

The main benefit of outsourcing your HR and IR management to MASA is that we take care of all the tasks involved in this department, allowing you to focus on the core of your business and bring in more revenue.

One of the most significant drawbacks for employers is a lack of quality when outsourcing. As an established staffing agency with an extensive network of regional offices, MASA can guarantee a higher quality of staff and service than most outsourcing agencies through rigorous vetting, training and tested hiring strategies.

Our staffing services include recruitment, selection processes and assessments for any role in your company which will help you find the most qualified candidates faster than ever before. MASA is committed to providing ongoing training, so your outsourced staff members continue developing throughout their employment period.

We also deliver superior ROI compared to hiring in-house by driving down overall costs through improved HR management (reducing errors and ensuring compliance), cutting out the need for expensive office space, and reducing overheads.

We have a proven track record in delivering outsourced Human Resources and Industrial Relations solutions to some of South Africa’s largest companies, helping them streamline their operations, improve their bottom line and broaden their businesses.

Taking the next steps

Ultimately, the reasons are clear why blue-chip entities in South Africa and across the globe partner with outsourcing agencies like MASA. You can gain a significant competitive edge from collaborating with a specialist in human resources and industrial relations. We are here to provide a superior service to forward-thinking companies with an eye on the future.

If you are looking to outsource your HR and IR operations, contact MASA to begin your journey to a more efficient and streamlined business. You can also explore the rest of our website for a comprehensive look at our range of services and what we can do for you.

How To Save Money by Outsourcing Your Payroll

How To Save Money by Outsourcing Your Payroll

We can all agree that the headline doesn’t make any sense. How can you save money by paying someone to do your payroll? Well, let us explain.

We are not all money savvy people, and the people we have on the job may not meet our demands or run payroll operations efficiently. So, why not let a professional manage your payroll?

Ultimately, there will be less stress, greater accountability, and more funds saved in the long run. You can go about expanding your business and driving more revenue with one less thing on your mind come month-end.

Now, let us establish what it looks like to outsource your payroll. Payroll providers can do everything from calculating pay and deductions to transferring money into your employee’s account and filing associated taxes. Or they might only handle a portion of the tasks depending on your needs and affordability.

Like many people, we have the same burning question, which starts with, why? Let’s point out a few why’s and a few benefits of outsourcing this operation.

Why should you outsource your payroll and how does it save money?

Running payroll can be complicated and time-consuming. Plus, there are substantial legal requirements and potential risks of getting things wrong. For these reasons, many businesses will partner with expert payroll providers for advice or leave the entire payroll process up to them.

In addition, payroll providers can often do your payroll at a relatively lower cost. Being so cost-effective comes down to the software they use to automate many of the tasks involved. If most of it is automated, then what services do they provide exactly?

Examples of payroll services

Payroll providers may offer different levels of service, which you can choose depending on what you need. But they’re generally all capable of:

  • Calculating pay (including benefits and reimbursements)
  • Deducting taxes
  • Making any other deductions, such as retirement contributions
  • Filing (and even paying) taxes with the tax office
  • Making payments to employees
  • Keeping payroll records

They can also support you to get your payroll right, which means staying on top of changes to legislation. If certain aspects aren’t apparent or are confusing, they can guide you on what is required by law and best practices in your industry. By leveraging experts in the field, you can enjoy peace of mind knowing that things are being taken care of by someone who knows what they’re doing.

However, this is not to say it will be a hands-free process from the get-go as there may be some areas that need your attention or require updating before outsourcing your payroll. In addition, if you have any employees that require special attention, then it may be beneficial to provide them with additional personal support.

What should you consider when choosing a payroll provider?

As mentioned before, there are many benefits of outsourcing your payroll (such as time and money savings), but not all companies will offer the same service or put in the same levels of effort. The ultimate goal is to find one that is right for your individual needs.

With all these services considered, the next question is, how do you choose a good payroll service provider?

Four things to consider when choosing a payroll provider

Get the right level of service

The first thing you will want to consider is how much of their services you need. Some companies may do your monthly payroll for a flat fee, while others have variable fees depending on the number of employees and types of deductions.

You don’t want to be paying for what you don’t need. Understand what you’re paying for, what you’ll need to handle in-house, and what you’ll pay for extra services.

Automate the easy stuff

Be sure your provider uses software to automate most tasks, so you’re not paying professional fees for basic admin jobs. You may be able to do most payroll tasks in-house, but if you don’t have the right technology, plenty of valuable time is lost, which you could be spending on more high-level tasks.

By hiring a top outsourcing agency, you can access the latest software to optimise your payroll process. This solution will save you costs in the long run, increase the efficiency of your processes and allow you to focus on operations that bring in revenue.

Check employee details regularly

Employees sometimes change jobs or leave your company, so their personal information must be up to date with payroll providers. And when you hire new employees, your payroll provider should enter them into the system as soon as possible.

Ask what processes the outsourcing agency has for checking and updating employee information. Doing this will ensure that you are aware of all financial obligations to your employees and minimise tax liabilities. A change in an employee’s details may also affect legal requirements, so providers must be vigilant about correcting.

Secure your data

One final consideration is security. Your payroll provider will have access to private employee information, so it’s essential to know how it is stored and handled.

Ask them what safeguards are in place to ensure your data is secure, such as data backup systems, encryption and password protection.

Every rand counts

With payroll outsourcing, it often comes down to what’s most efficient and cost-effective for your business. It pays to do your homework and assess your business needs before making a decision. If you get the right provider, you’ll spend less money on your payroll and have more time for what you do best – running and growing your business.

Turn your cents into rands with a payroll service provider that oversees more than 12,000 worldwide payroll transactions administered by in-house specialists.Contact the MASA group today for your payroll needs.

benefits of outsourcing payroll

7 Empowering Advantages of Outsourcing Your Payroll

Payroll can be a complicated process that requires considerable time and effort, not to mention the expertise of someone who knows what they are doing. The payroll market has seen significant growth in recent years as companies become more aware of the benefits of outsourcing their payroll services.

While not always the easiest option to take, payroll outsourcing can be a powerful solution for companies that need help with payroll administration or want relief from the stress it brings. Outsourcing your payroll provides several benefits that can help your company become more efficient and competitive, as well as give your employees peace of mind.

This article will discuss the top seven advantages of payroll outsourcing and how your company can benefit from outsourcing its payroll responsibilities.

 

What are outsourced payroll services?

When your company outsources payroll, it takes on a solution where payroll specialists do a part or all of the work. You will receive outsourced payroll services, which means you outsource specific tasks to an outside company that specialises in this area.

Payroll is a professional and dedicated division of MASA, and our in-house specialists administer an excess of 12,000 worldwide payroll transactions monthly. Our outsourced payroll services in South Africa are focused on essential tasks, and we provide a cost-effective, enterprise-grade service that includes:

  • Payroll Administration
  • Capturing and reporting on leave and absenteeism
  • Transfer of salaries and wages to employees
  • Preparation, print and delivery of payslips
  • Customised payroll reports for your business
  • Ensuring statutory compliance by monthly preparation of the monthly EMP201: PAYE, UIF, COID, SDL, Union, bargaining council, garnishee and pension/provident fund deductions and payment to relevant bodies
  • Preparation and submission of EMP501 and annual IRP5
  • Assistance with all payroll related queries

By outsourcing payroll to MASA, you can rest assured that we can handle all aspects of the entire process and ensure compliance with statutory requirements. Our experienced team comprises client-first, operationally minded payroll specialists who bring their combined skills and experience to every client relationship.

Advantages of outsourcing your payroll

The objective of payroll outsourcing, like with any outsourced services, is maximising efficiencies. Payroll outsourcing is beneficial because it allows companies to focus on their core business activities while specialists handle the rest.

Rather than getting bogged down with administrative work like payroll processing, your company can double-down on its efforts and put more of its attention towards achieving business growth. Outsourced payroll services can bring significant advantages to your company, so let us explore seven of the most empowering ones.

Workload reduction

Outsourcing your payroll services means reducing the workload on internal staff and allowing them to focus on other important tasks that could benefit your business. It takes away some pressure from overworked employees who may be bogged down with administrative work like processing salaries and paying employees.

Payroll outsourcing also has a positive impact on staff morale because they can focus their attention and energy on more high-level work that contributes to achieving company KPI’s and objectives. It’s a win-win for both employers and employees.

Cost savings

Payroll processing can be costly because companies have to pay more for an employee or department with the necessary skills and experience. By outsourcing your payroll, your company can save money by utilising quality services from qualified experts on a flexible basis.

Payroll outsourcing cuts down on overheads, helping your company save money on things like office space and equipment, payroll processing software, internal administrative staff and more.

Improved accuracy of data

The continued exponential growth in technological innovation requires companies to remain at the forefront of their industries. Outsourcing payroll operations has proven to be an effective strategy for teams nationally and internationally because it provides flexibility and access to cutting-edge technology as and when needed.

Outsourced payroll services help improve the quality of information being processed by providing a more accurate view of what needs to be done at each step to complete all tasks effectively. This also ensures that all required documents are in place and that there is no room for human error, which can considerably impact the accuracy of your accounting information.

Risk protection

By outsourcing payroll services, you can mitigate risks because MASA will ensure that all statutory requirements are met for both employees and the company. Payroll outsourcing reduces exposure to various risk factors like litigation, fines and penalties, and damage to reputation due to non-compliance with laws governing compliance issues.

Data security is an essential part of any payroll process, and outsourcing to an agency like MASA reduces exposure to computer viruses and hackers and data theft.

Expert workflow

MASA’s workflow is based on ISO and international best practices, and our payroll processes rely on efficient mechanisms to capture essential salary information from employees on a timely basis. Outsourcing your payroll ensures that your company’s data will be captured and reported regularly, giving you a more accurate view of financial performance.

Payroll outsourcing also provides timely delivery of management accounts to key stakeholders, which is beneficial for the business because it allows them to make crucial decisions based on reliable data.

Flexibility

Payroll outsourcing provides flexibility because MASA will develop a payroll solution specific to your business requirements so you can achieve your desired results. Your company gains access to cutting-edge technology and services as and when needed, bringing a sense of security and peace of mind that you will never be left behind during challenging moments.

Ultimately, payroll outsourcing offers a wide range of payroll solutions to suit your business needs and budget. This flexibility allows you to achieve company goals more efficiently and effectively without worrying about administrative tasks like payroll management or compliance issues that could impact profitability.

Expert management

Outsourcing your payroll provides you with access to a team of highly skilled professionals whose primary focus is to provide the best possible payroll service.

Your company gains access to on-site payroll administration and expert paycheck management services, which reduces your exposure to risk factors like litigation fines and penalties and damage to reputation due to non-compliance with laws governing compliance issues.

At MASA, we don’t miss pay runs or fail to resolve queries immediately. We are acutely aware that non-payments, late payments, errors and unresolved issues impact heavily on our staff and our clients and work to complete all payroll processes correctly and on time, every time.

Putting the power in your hands

Outsourcing your payroll offers the competitive edge that your company may need to survive and thrive during these times of economic uncertainty. It gives you the power to focus on your core business, knowing you have a trusted payroll partner to help you achieve your goals.

MASA has an extensive network of regional offices that allow us to operate with unmatched efficiency both nationally and internationally. If you are looking to outsource your payroll, we are the preferred payroll specialists ready to empower your company through our expert services.

You can visit our website for more information and contact MASA for your payroll outsourcing needs.